SOAR

The Roster Import File should be a comma delimited file that includes quotes (") around text fields. An example Microsoft Excel file can be downloaded at https://soarol.com/RosterImport-V2-Examples.xlsx

The format description below contains field "sections" for easier understanding of the format.
The file should contain the following columns.

• Scout Fields
  • Field: Last Name
  • Field: Suffix
  • Field: First Name
  • Field: Middle
  • Field: Nickname
  • Field: BSA ID
  • Field: Den/Patrol Name - i.e. "Den 9" or "Cobra". If this Den/Patrol does not exist, it will be created during the import process
    

The existing Member Import function continues to provide a method for importing individual users into your Unit Website. The new Roster Import function allows you not only import users, but also add links between child, parent, and Den/Patrol at the same time.

Before using the Roster Import function you should use the Roster Verify function to validate that your Roster Import file is not going to produce any errors. This step will save you ALOT of time.

For those customers who have already added scouts/parents as Unit Members you have two methods for upgrading to the Roster feature.

1. You can edit your existing unit members to assign parents/children, dens, and leadership positions. If you use this method you need to first edit each Den/Patrol and designate it as Active and A Den/Patrol grouping.
2. You can delete all your members, use the new Roster Import Feature, and then reassign members to Email Lists.

Either method will take a little work to get the new data into shape. Unfortunately, there is no way for SOAR to automatically assign parents, children, and dens with the existing information contained in the Unit Members.

The Roster feature is available to customers with the Standard or Advanced packages. It provides a means to easily keep track of organizational and contact information for the members of your unit in a single, central location.

It builds on the existing Unit Member feature to:

• Link scout and parent records together
• Link a scout to a Den/Patrol
• Assign leader positions to adults
• For Troops, assign leader positions to scouts
• For Packs, assign a rank to the Den
• Assign leaders and assistant leaders to Dens/Patrols
• Differentiate between groups that are Dens/Patrols and those that are organizational such as Pack or Leaders
  

In the unit information block (top right of home page) the District name as been placed before the Council name to better represent the organization progression from unit -> BSA/GSUSA.

The new order is:

• Unit (in Title)
  
• Unit Slogan
  
• Charter Organization
  
• City, State
  
• District or Service Unit
  
• Council
  
• BSA or GSUSA
  

Under certain conditions, the Content/Den/Patrol Filter would retain previous settings, i.e. the new settings would not "hold".

As an example, you would set your Filter to "leaders" on the home page. Then you would navigate to the Calendar and move forward a couple months. You would try and remove the "leaders" Filter. The filter would not clear though.

The cookie portion of the Content Filter has been completely redone to address this and the issue has been resolved.

For myGirlScout customers, GSA has been replace with the proper GSUSA acronym.

For myGirlScout customers, "District" has been replaced with "Service Unit".

Under certain conditions the highlighting (yellow) for the current day on the Calendar was being shown a day ahead.

This was due to a timezone issue that has been fixed.

Multi-day events with a start date prior to the current date were not showing in the Upcoming Events.

This has been fixed.

In addition, the start and end date for multi-date events are now displayed.

A new site maintenance feature has been implemented that will assist in providing information to your unit members who access your unit website. This will help insure that should your unit members not be able to access your unit website, they will receive information as to why and when they will be able to access your site again.

This feature is used for the following:

• Daily Backup - Sites are not available during backup to insure a valid backup. This occurs around 2:30 AM MST
  
• Site Upgrades - When we roll out new features or fixes. These usually only last 5-10 minutes.